The Beverly Rogers, Carol C. Harter Black Mountain Institute (BMI) welcomes applications for a part-time program assistant. Working in close concert with BMI’s program manager, the program assistant will support the coordination and execution of the institute’s live experiences and fellowships programs. This is an hourly position with a dynamic schedule; evenings as well as occasional weekend availability are required, due to BMI’s season of events. Administrative work can be conducted during normal business hours.
POSITION RESPONSIBILITIES
Administrative assignments and coordination duties will vary week-by-week based on BMI’s program season. Activities will include, but are not limited to the following:
Visiting Fellowships
- Residential properties; provide incoming fellows with keys, schedule cleaning services between residency terms, and notify BMI’s program manager when furniture or furnishings need to be replaced as a result of wear and tear.
- Administrative offices; help BMI’s fellows gain access to UNLV’s services and amenities (ACE accounts, Rebel cards, parking passes, gym memberships, and more), set-up their offices prior to arrival (generate door signage, request keys, make sure that technology is functioning properly), and respond to fellows’ evolving administrative needs by serving, on behalf of BMI’s program manager, as the liaison to other essential UNLV departments, such as the Office of Information Technology, Facilities, and beyond.
- Community Engagement; as requested by BMI’s program manager, book flights, lodging, and ground transfers for BMI’s fellows, and provide general administrative support as it relates to their engagements with K-12 schools, on-campus departments, and other important community groups.
Live Experiences
- Support all aspects of events set-up and break down; as requested by BMI’s program manager, provide general production support, stage chairs and tables, oversee audience check-in processes, secure food and beverage for private receptions.
- Oversee all aspects of BMI’s volunteer program, which is an integral part of the institute’s broader development and community engagement strategy. Manage the “Call for Volunteers” process, ensure that the institute has adequate support at all programs, train invested stakeholders on key responsibilities (related to events production, check-in procedures, and merchandise sales), and direct their work day-of.
- Work closely with BMI’s students aides on program-specific assignments.
- Book hotel accommodations for BMI’s guest speakers, purchase books on behalf of the institute, and draft itineraries and speaker agreements for visiting speakers.
QUALIFICATIONS
Compelling applicants will demonstrate strong administrative and coordination experience in service to complex, community-focused programming. An interest in the literary arts, and experience working for a state institution or university, is preferred.
SALARY & SCOPE
This is an hourly, part-time position. Applicants must be based in Las Vegas and able to maintain a flexible work schedule, including evenings and weekends to support BMI’s live experiences, which includes an annual, multi-day festival.
Hours will vary, averaging 15-19 hours/week.
Compensation starts at $15/hour.
APPLICATION DETAILS
To be considered, please submit your resume and cover letter through Submittable. Emailed materials will not be considered.
In your cover letter, please briefly describe the last book you loved reading, and why. In addition, please tell us why you’re specifically interested in working for a literary arts center.
Although this position will remain open until filled, review of candidates’ materials will begin October 5 and best consideration will be given to applicants who submit prior to that date. Materials should be addressed to Sara Ortiz.
ABOUT BMI
The Beverly Rogers, Carol C. Harter Black Mountain Institute brings writers and the literary imagination into the heart of public life through live experiences, fellowships, innovative media, and literary activism. BMI is a department with the College of Liberal Arts on the campus of the University of Nevada, Las Vegas.
Las Vegas is a unique, vital, and surprising city for creativity and the arts, and BMI’s programs serve both local and international audiences. The question that guides all aspects of our work is how writers and their honest, artful expression can galvanize community, support open societies, and facilitate creative approaches to the most vexing problems of our time.
From our home at UNLV—and with partners throughout Southern Nevada and around the world—BMI facilitates intersections between local talent, emerging and distinguished writers, and artists from around the world. Through all aspects of our work, the institute strives to serve and support the work of underrepresented voices. Literary activism and our commitment to equity and inclusion are intrinsic, stemming in part from where we do our work, on the most diverse campus in the country (U.S. News and World Report). BMI’s programs often radiate around the world through The Believer and other translations to media. Our core partners include the Writer’s Block, the Library of Congress, and the International Cities of Refuge Network.
EEO/AA STATEMENT
UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.
The Beverly Rogers, Carol C. Harter Black Mountain Institute (BMI) welcomes applications for a part-time development assistant. Working in close concert with BMI’s manager of development and strategic partnerships, the development assistant will support the coordination and execution of the institute’s membership program and other philanthropic initiatives. This is an hourly position with a dynamic schedule. Administrative work will be rendered from BMI’s office during regular business hours, though occasional evening and weekend availability is required for special events.
POSITION RESPONSIBILITIES
Administrative assignments and coordination duties will vary week-by-week based on BMI’s annual development schedule. Activities will include, but are not limited to the following:
- Database management; prepare contact information and meeting notes for entry into Raiser’s Edge, the UNLV Foundation’s database. Pull reports as requested by BMI’s manager of development and strategic partnerships.
- Oversee all aspects of mailing and fulfillment for BMI’s development initiatives; ensure members receive their benefits, including comp subscriptions and signed books. Organize direct mail campaigns, assemble packages, and write thank you letters to donors as requested by BMI’s manager of development and strategic partnerships.
- Special events coordination; support all aspects of set-up, break down, and check-in for BMI’s development programs, including Las Vegas Literary Society, a new staged “book club” series that hosts renowned authors.
- Provide invaluable customer service support for BMI’s development programs; communicate with members and stakeholders via phone and email about private receptions and other VIP experiences. Answer questions about tickets and donor benefits.
QUALIFICATIONS
Compelling applicants will demonstrate administrative and development experience for nonprofit organizations. Experience in sales and customer service is also a plus. Experience with CRM databases and membership programs is preferred.
SALARY & SCOPE
This is an hourly, part-time position. Applicants must be based in Las Vegas and able to maintain a flexible work schedule.
Hours will vary, averaging 15-19 hours/week.
Compensation starts at $15/hour.
APPLICATION DETAILS
To be considered, please submit your resume and cover letter through Submittable. Emailed materials will not be considered.
In your cover letter, please express you’re interested in working for a literary arts center and describe any former development experience you may have.
Although this position will remain open until filled, review of candidates’ materials will begin October 31 and best consideration will be given to applicants who submit prior to that date. Materials should be addressed to Michael Ursell.
ABOUT BMI
The Beverly Rogers, Carol C. Harter Black Mountain Institute brings writers and the literary imagination into the heart of public life through live experiences, fellowships, innovative media, and literary activism. BMI is a department with the College of Liberal Arts on the campus of the University of Nevada, Las Vegas.
Las Vegas is a unique, vital, and surprising city for creativity and the arts, and BMI’s programs serve both local and international audiences. The question that guides all aspects of our work is how writers and their honest, artful expression can galvanize community, support open societies, and facilitate creative approaches to the most vexing problems of our time.
From our home at UNLV—and with partners throughout Southern Nevada and around the world—BMI facilitates intersections between local talent, emerging and distinguished writers, and artists from around the world. Through all aspects of our work, the institute strives to serve and support the work of underrepresented voices. Literary activism and our commitment to equity and inclusion are intrinsic, stemming in part from where we do our work, on the most diverse campus in the country (U.S. News and World Report). BMI’s programs often radiate around the world through The Believer and other translations to media. Our core partners include the Writer’s Block, the Library of Congress, and the International Cities of Refuge Network.
EEO/AA STATEMENT
UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.